The Correct Email Etiquette for Gender-Inclusive Salutations

Email has become a ubiquitous means of communication in both personal and professional settings. As we strive for inclusivity and respect, choosing the right salutation can be a critical aspect of effective communication. This article explores various methods and recommendations for crafting gender-inclusive salutations that everyone can feel comfortable with.

Understanding the Current Salutation Trends

Although the traditional 'Dear Sir/Madam', 'Dear Mr./Ms.', and 'Dear Sirs/Mis' have long been used, these can often feel outdated or exclusionary to some recipients. The phrase 'Dear Folks' or 'for relatives and intimate friends, Dear Ones' has been a popular choice, as it has been widely accepted without objection.

Diverse Salutations

There are numerous alternatives that cater to a variety of contexts and preferences. Here are some commonly used choices:

Dear Colleagues Dear Fellow Members Dear Walkers Dear Students

Additionally, more personalized salutations can also be effective. For just two people, using their names ('Jack and Jill') can be more direct and friendly. For a group of more than two, 'All' or 'Dear All' can be appropriate, and 'More formal: Dear All' can add a touch of respect. Whether the group consists of all men, all women, or a mix, the salutation should remain consistent.

Using Nouns for Inclusivity

Instead of using gender-specific pronouns, incorporating a noun that describes the members of the group can be an excellent choice. Here are a few examples:

Dear Colleagues Dear Team Members Dear Fellow Volunteers Dear Participants

This method not only avoids gender assumptions but also broadens the scope to include individuals who may not identify with traditional gender categories.

Formal vs. Informal Contexts

As a British citizen, I consider emails to be fairly informal. In such contexts, using names or 'All' can be suitable. However, in more formal settings, 'Dear All' can be a more appropriate choice. The utilitarian approach to titling, such as 'Dear Guests', 'Dear Classmates', 'Dear Readers', etc., can also be helpful in professional communications.

Innovative and Modern Salutations

For those seeking truly modern and inclusive salutations, 'Freebeings' and 'Fbgs.' (pronounced "freebees") offer a gender and species-neutral approach. These alternatives can be a refreshing and inclusive option, aligning with the evolving standards of language and communication.

Conclusion

Choosing the right salutation in emails is an important aspect of maintaining a professional and respectful tone. By opting for gender-inclusive and considerate salutations, we can ensure that our messages are received with the intended warmth and respect. Whether using traditional, modern, or inclusive salutations, the key is to prioritize clarity, respect, and inclusivity.