Following Up on a Verbal Job Offer: Tips and Important Considerations

Securing a verbal job offer is a significant step in your job search. However, it is crucial to follow up on this offer to avoid any misunderstandings and ensure a formal, written agreement. This article will guide you through the process of following up on a verbal job offer, including the best timing, methods, and key points to include in your communication.

Timing and Method

Timing is a critical factor when following up on a verbal job offer. Ideally, you should send your follow-up message within 48 hours of receiving the verbal offer. This shows that you are prompt and serious about the opportunity. The best method for follow-up is typically through email, as it provides a written record of your communication. If you and the employer initially communicated over the phone, a brief follow-up call might also be appropriate.

Structuring Your Message

When you reach out, it is essential to structure your message carefully and professionally. Here is a step-by-step guide to creating an effective follow-up email:

Subject Line: Keep your subject line clear and concise. For example, "Follow-Up on Verbal Job Offer for [Job Title]" or "Confirm Details of Verbal Job Offer." Greeting: Address the hiring manager or recruiter by their name. This personal touch can help build rapport and professionalism. Express Gratitude: Start by thanking them for the verbal offer. This shows respect and appreciation. Seek Confirmation: Politely ask for confirmation of all the details discussed in the verbal offer. Make sure to include key points such as the job title, salary, start date, and any other relevant information. For example, you might inquire whether benefits, relocation assistance, or probation periods are part of the offer. Clarify Next Steps: Ask about the next steps in the hiring process or what documents are needed for onboarding. This information can be crucial for your future planning.

Example Follow-Up Email

Example:

Subject: Follow-Up on Verbal Job Offer Dear [Hiring Manager's Name], I hope this message finds you well. I wanted to express my gratitude for the verbal offer for the [Job Title] position we discussed on [Date]. I am very excited about the opportunity to join [Company Name] and contribute to the team. To ensure I have all the details correct, could you please confirm the specifics of the offer including the salary, start date, benefits, and any other relevant information? Additionally, I would appreciate any guidance on the next steps in the process. Thank you once again for this opportunity. I look forward to your response. Best regards, [Your Name] [Your LinkedIn Profile or Contact Information]

Be Patient and Persistent

After sending your follow-up, be patient and allow the employer some time to respond. They might be dealing with multiple candidates or internal processes. If you do not receive a response, it does not necessarily mean the offer has fallen through. However, if a week has passed and you still have not heard back, it may be appropriate to send a brief reminder via email.

Why Ask for a Written Job Offer?

A verbal job offer, although promising, is worth zero in court. Companies can easily rescind their offers for various reasons without any consequences. It is essential to request a written job offer detailing the position, start date, salary, and whom you will report to. This written document provides legal protection and ensures that both parties are on the same page regarding the terms of the employment.

If an employer does not provide a written offer, it is a red flag. You should insist and ask why they are not providing one. As the vulnerable party in this situation, it is crucial to prioritize your safety and legal standing. Make sure you have all the necessary documentation before formally accepting the offer.

By following these steps, you can maintain professionalism and ensure that you have a solid, written agreement before formally accepting a job offer. This practice not only protects your interests but also helps you make informed decisions about your career.